Amicus (London) - Administration Officer

THE ROLE 

You will need the ability to prioritise a demanding and varied workload, performing all of Amicus’ key administrative duties to a high standard. Rewarding opportunity to be part of this leading death penalty human rights charity’s work. Amicus is dedicated to fair trials for those on Death Row in the US.

F/T role based in our central London office; basic hours are 10am to 6pm (incl. one hour for lunch) Monday to Friday; occasional evening and weekend work required. Possible flexibility in times (with the potential of some remote working) following the three-month induction period for the right candidate. We are a small team, and everyone pitches in to assist each other when necessary. The role’s direct line report is to the Director, but it is supervised on a day-to-day basis by the Operations & Legal Casework Manager. The role has day-to-day supervision responsibility for the office volunteers.

NB: If training is required for any of the key responsibilities it will be provided.

Applications by email (to Margot Ravenscroft: margot@amicus-alj.org) by 5pm on Friday 19th October 2018 by CV and a (maximum one page) covering letter highlighting how your skills and experience meet the role’s needs.

Interviews will be held (afternoon/evening) on Monday 29th and Tuesday 30th October 2018.

KEY RESPONSIBILITIES

1. All day-to day-office administration: including, inter alia: - Often first point of contact for general enquiries. - Membership: processing applications; chasing renewals; keeping database up-to-date. - Biannual training programme: processing applications; liaising with venues; collating

materials; communicating with delegates; guest speaker itineraries. - Intern programme: processing applications; keeping database up-to-date; logistics for

interview panel and interview dates. - Casework: logistical support; keeping database up-to-date. - Events: assisting with the preparation, planning and logistics of fundraising and

awareness raising events; same for university talks (including for student groups). - Journal: managing mailing list and subscriptions.

2. Office volunteers: day-to-day supervision of office volunteers (who support this role’s

administrative duties). In time, recruit and train new office volunteers.

3. Finance: data entry and updates using Salesforce and Excel programmes.

4. Student group programme: point of contact for existing student reps, including support for

fundraising targets; keep ‘starter kit’ updated; recruit new students reps.

5. Website and social media (Facebook, Instagram and Twitter): updates as required.

6. Managing the Director’s diary and emails.

7. Assisting the Director and Operations & Legal Casework Manager with ad hoc tasks and work

as required.

SKILLS AND EXPERIENCE

1. Ability to prioritise a demanding and varied workload.

2. Strong attention to detail.

3. Keen to be part of a small, committed team with a willingness to assist colleagues in all areas

of the charity’s work when necessary.

4. High level of IT skills, experience of Excel a necessity and the ability to learn new processes:

Office suite in particular.

5. Knowledge/experience of CMS systems (we use Salesforce).

6. Ability to manage diary and emails for a third party.

 Salary: Administration Officer F/T 35 hours per week £17000- £20000 (dependent on experience)